Simple Ways To Be More Productive at Work Using Voicemail

Thu, Dec 9, 2021 12:20 AM

When you come to work every morning, you're confronted with the somewhat archaic process of listening to voicemails, and you may find yourself replaying messages numerous times to obtain all of the details. Who has that kind of time?

Fortunately, you don't have to waste time or test your patience to start your morning. Learn about the advanced voicemail capabilities that Office business phone systems have to offer.

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Is There a good alternative for Voicemail?

Business communications still require the use of voicemail. This essential communication tool can't be avoided, no matter who your target market is. Voicemails, after all, are a convenient way for consumers, business partners, and coworkers to express their concerns, difficulties, or suggestions.

The productivity issue with voicemails, on the other hand, emerges throughout the retrieval procedure.

Being forced to dial into a voicemail service, plug in a passcode, choose the option to listen to your new voicemail, and then actually listen to the – likely useless, redundant, and lengthy – message is acute attention torture, Motherboard writes. It's a four-step, multi-minute process that's emotionally comparable only to seeing your father clip his toenails over the toilet or having to sit through a complete 30-second ad before watching a YouTube video.

If this sounds like your company, one of these advanced voicemail applications could help.

Best way to access voicemail

You can go to your voicemail in a variety of ways. Dialing voicemail from your office phone, an outside line, or through your virtual receptionist is all traditional techniques.

Dialing into voicemail, on the other hand, can be more inconvenient than you'd like.

As a result, all users have access to voicemail via email. You have complete control over the audio when voicemails are emailed as an mp3 file, which can help you increase company productivity.

When Using MP3 Voicemail, Here Are Some Productivity Tips:

- To hear only the callback number, fast ahead through the audio stream.
- Instead of repeating the entire message, repeat simply a portion of it to gain clarity.
- Emails with voicemails should be forwarded to coworkers.
- Eliminate voicemail logins and PINs to save time.
- To document interactions, keep the audio recordings with the client records.

Voicemail Inbox Management Made Easier

However, phoning in or listening to voicemail via email aren't your only options.

You also have one-touch access to your voicemail when you use theOffice mobile app, making it simple to listen to messages and return calls no matter where you are.

In addition, the mobile app provides you with advanced options for managing your voicemail inbox. Instead than cycling through all of your messages chronologically, prioritize your communications by tapping on the message you wish to listen to. Handling voicemails becomes similar to managing emails when you use the app.

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